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8345 - Office Agent, Class I, Temporary Replacement (100%)
Board Office – Purchasing - Québec (QC)
SUPPORT POSITION AVAILABLE
English School Board
2021-2022 school year
Office Agent, class I
Place of work :
Board Office – Purchasing -
Job status :
Temporary Replacement (100%)
Schedule to be confirmed.
Immediate supervisor :
Superintendent of Purchasing
Starting date :
November 8, 2021
Ending date :
Until the return of the incumbent, no later than January 13 2023
Salary scale :
20,76 to $23,22
Nature of the work
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.
The employee in this class of employment ensures that the applicable practices, regulations, directives, policies, methods, and procedures are respected. To do so, he or she drafts, prepares, creates, verifies, and follows up on invoices, purchase orders, receipts, lists and various registers such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table or document of the same nature; in this context, gathers, validates and compiles the necessary data.
He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, in the mail or by direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances.
He or she contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she drafts correspondence related to his or her duties.
The employee uses a computer and the various software required to perform his or her duties related to word processing, database entry, spreadsheets, and in-house programs; he or she carries out research on the Internet; uses e-mail. He or she may be required to help, on occasion, colleagues with the common software and programs used.
The employee may be required to train new class I office agents as well as to coordinate the work of support staff.
If need be, he or she performs any other related duty.
Excellent spoken and written English and French.
Capacity to work and cope with simultaneous demands and works cooperatively with team and other staff members.
Capacity to learn and adapt to new situations.
Excellent judgment, analytical skills, and problem-solving ability.
The ability to prioritize, organize, plan, carry out and follow-up in an autonomous fashion.
Good memorization capacity and very attentive to details.
Excellent interpersonal skills.
Discretion and objectivity.
Must be available and flexible regarding the working hours due to the fact that certain selection activities could possibly take place outside of regular office hours.
Schooling and experience
Hold a Diploma of Vocational Studies (DVS) in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have one (1) year of pertinent experience.
Have good knowledge of office automation; such as Word, Excel; PowerPoint would be an asset.
N.B.: The candidates who wish to be considered for this position will undertake tests to evaluate their knowledge in English and French writing, in Word, Excel, and in problem solving and analytical skills.
All interested candidates are asked to forward their application by November 1, 2021 at 4:30 p.m.
By our website : https://www.cqsb.qc.ca/en/careers
Mention the posting number on the subject line of your email and on your resume.
An acknowledgement of receipt will be returned to your email address.
We thank all applicants for their interest in our organization. Only those selected for interviews will be contacted. All applications are treated in a confidential manner. We apply equal access to employment and we encourage women, visible and ethnic minorities, Aboriginal peoples and persons with disabilities to apply. People with disabilities who wish, may be assisted in the preselection and selection process.
The Human Resources Department
The masculine generic refers to both the masculine and feminine genders and is used for conciseness purposes only.