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Learning for All !

You are passionate about education, you want to make an impact, and you like learning and working in English?

Join our team! We are an English language school board that can offer you a fulfilling career in a dynamic and rewarding environment with attractive employment conditions.

If you are interested in working for the Central Québec School Board, and if one or more of our positions interest you, please APPLY ONLINE. Send us your CV directly for the position, or positions, that interest you.

All applications will be acknowledged.

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8263 - Executive Secretary, Regular Full Time (100%)

Board Office - General Directorate - Québec (QC)

SUPPORT POSITION AVAILABLE

English School Board

facebook icon2021-2022 school year

Position :

Executive Secretary

Place of work :

Board Office - General Directorate & Secretariat General
Québec (QC)

Job status :

Regular Full Time (100%)

Schedule :

Schedule to be confirmed.

Immediate supervisor :

Administration Officer

Starting date :

As soon as possible

Salary scale :

20,98 to $24,22

Nature of the work

In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in performing, in a relatively autonomous manner, secretarial duties of a complex nature for one or more persons.

Characteristic function

The employee in this class of employment responds to information requests concerning the followup of files and meetings, policies, regulations or other subjects related to the duties performed and, if necessary, issues reminders; he or she forwards the pertinent documentation; handles the mail as well as finds, gathers and compiles pertinent information; within the limits of his or her duties, prepares a draft response, forwards it to the person concerned and ensures the follow-up; prepares a summary of complicated problems and issues before forwarding them to the person concerned.

He or she greets visitors to his or her administrative unit, provides any information within his or her competence or refers them to the persons concerned; as instructed, keeps the agenda of the person or persons for whom he or she works.

The employee organizes meetings, convenes participants and prepares the necessary files; as instructed, he or she drafts a proposed agenda of the subjects received and, if necessary, attends meetings and prepares a draft of the minutes.

He or she drafts memorandums or bulletins from brief notes and works with others to set up a filing system; archives the documents in his or her sector according to the policy in effect.

He or she uses a computer and the various software required to perform his or her duties related to word processing, database entry, presentation software, spreadsheets and in-house programs; carries out research on the Internet and follows up on e-mail messages. He or she may be required to help, on occasion, colleagues with the common software and programs used.

He or she may be required to train new executive secretaries and to coordinate the work of support staff.

If need be, he or she performs any other related duty.

Required qualifications

Excellent spoken and written English and French.

Sound knowledge in Word & PowerPoint; base knowledge in Excel.

Sound knowledge in Outlook; good knowledge of the TEAMS platform is an asset

Capacity to work and cope with simultaneous demands and works cooperatively with team and other staff members.

Capacity to learn and adapt to new situations.

Excellent judgment, analytical skills and problem solving ability.

The ability to prioritize, organize, plan, carry out and follow-up in an autonomous fashion.

Good memorization capacity and very attentive to details.

Excellent interpersonal skills.

Discretion and objectivity.

Must be available and flexible in regards to the working hours due to the fact that certain selection activities could possibly take place outside of regular office hours.

Schooling and experience

Hold a Diploma of Vocational Studies (DVS) in secretarial studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have four (4) years of pertinent experience.

Other requirements

Have a basic knowledge of office automation.

N.B.: The candidates who wish to be considered for this position will undertake tests to evaluate their knowledge in English and French writing, in Word, powerpoint and Excel, and in problem solving and analytical skills. The passing mark for each of the tests is 80%. Interviews will also be held to validate that the candidate also meets the overall requirements.

All interested candidates are asked to forward their application in English and French at:

By email : jobs@cqsb.qc.ca

By our website : https://www.cqsb.qc.ca/en/careers

Mention the posting number on the subject line of your email and on your resume.

An acknowledgement of receipt will be returned to your email address.

We thank all applicants for their interest in our organization. Only those selected for interviews will be contacted. All applications are treated in a confidential manner. We apply equal access to employment and we encourage women, visible and ethnic minorities, Aboriginal peoples and persons with disabilities to apply. People with disabilities who wish, may be assisted in the preselection and selection process.

                                                                                                                                                                      The Human Resources Department

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